Personal Productivity Improvement Plan: Part 1

I have now worked with over 250 companies to help them turn themselves around and to grow. I have worked in many sectors and with different sizes of company and one thing that makes the great companies stand out over the also rans is the fact that the leaders have a can do approach to business and simply get on and do it.

My observation is that procrastination is the biggest obstacle to profit improvement and growth that I have comes across.

The next few blogs will look at personal productivity, not only for the owner and senior management but also for everybody in the business since it is only through the team that the company will grow rather than the efforts of one person.

The first stage is to look at how you currently spend your time.

The traditional and by far the most effective approach is to keep a time log of your working day over a two week period. Simply record what you are currently doing every 15 minutes. Don’t over analyse, you will collect sufficient data over the next 2 weeks to smooth out any anomalies.

However, some people say they are too busy!

There are other ways to identify how you spend your time.

In a quiet moment, maybe over a glass of wine/beer, you could write all the jobs/tasks you do. You could keep a pad on your desk and write down each different job as you start it  and over a 2 week period you will have covered most of your key tasks.

Once you have a list of jobs you are ready to analyse them to see whether you really need to do them or not.

The next blog will look at your personal/business objectives for the next 6 months so that you have a bench mark to determine whether a task or job is important or not and needs to be done.

For help go to: http://www.kub-uk.net/business-coach/high-growth-business-coach/

Peter Dickinson is an experienced, director, high growth business coach, facilitator, interim, digital marketeer, customer services champion, project manager, change management consultant and advisor and has worked with over 300 companies helping them develop a systematic approach to growing their businesses. Working with companies as a high growth business coach, facilitator or interim, Peter will help crystallise the vision, rationalise strategy, identify the most cost effective routes to market including the development of new products, develop a consistent sales approach, champion customer service, streamline processes and identify key performance indicators to help drive the business to meet the goals of the main stakeholders. LinkedIn: http://www.linkedin.com/in/e4abusiness (Open Networker) Twitter: http://www.twitter.com/Enterprise4all Facebook: http://www.facebook.com/KUB.LTD Web site: http://www.kub-uk.net

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Posted in Profit_Improvement
2 comments on “Personal Productivity Improvement Plan: Part 1
  1. Good points Peter, I however find that sometimes procrastination is a symptom not a cause. If the business isn’t clear about what it is trying to achieve or the owners / managers don’t have the ability to convert their vague notions into practical action then it’s not surprising that they are unsure how to act.

    Your timelog proposal will help to show this up in many cases as they will tend to switch from issue to issue with no obvious reasons. Focused action requires a why as well as a what!

    • Jim

      Great point. I had a meeting today and we spent a considerable amount of time working on sharpening the focus on the vision and they agreed only to write down tasks that helped them achieve their vision/objectives.

      Many thanks

      Peter

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